E-invoicing is no longer just admin: it affects the POS, receipts, simplified invoices, suppliers, end-of-day closes and the restaurant's accounts.
Electronic invoicing and Spain's anti-fraud requirements are forcing many restaurants to rethink how they issue receipts, full invoices, simplified invoices and daily closes. In hospitality the problem isn't just producing an invoice: you have to reconcile dine-in sales, delivery, bookings, expenses, suppliers and taxes and, in many cases, pass the information to your accountant (in Spain, usually an external "asesoría") without redoing work at month-end.
The market mixes very different solutions. Some are general-purpose invoicing programs, others are POS systems with a tax module, others are accounting ERPs and others are hospitality back-office tools that help keep paperwork in order. So the best option depends on where it hurts: tax compliance, accounting, daily sales, digitising supplier invoices or operational control.
In this comparison we look at 7 real options for restaurants in Spain. Our practical advice is always to confirm with the vendor and with your accountant that the plan you choose meets the current requirements for e-invoicing, VeriFactu (the Spanish tax agency's verifiable invoicing system) or TicketBAI (its Basque Country equivalent) where they apply.
Holded is a Spanish invoicing, accounting, CRM and inventory platform for SMEs. It isn't a hospitality-specific tool, but many restaurants use it to keep issued invoices, expenses, bank accounts and accounting records in order with a modern interface.
Quipu is Spanish software for invoicing, expenses and taxes aimed at the self-employed, SMEs and accountancy firms. It fits well in small restaurants that want to digitise supplier invoices, control expenses and prepare accounting information without rolling out a heavy ERP.
Billin is a Spanish online invoicing tool for the self-employed and small businesses. Its aim is to let you issue invoices simply, track payments and keep paperwork organised without getting into a complex accounting suite.
Sage 50 is a sales management, invoicing and accounting solution widely used by Spanish businesses. It is more traditional than lightweight cloud tools, but it brings accounting depth, administrative control and a good fit with accountants who are used to Sage.
FacturaDirecta is online software for invoicing, simple accounting and expenses for the self-employed and SMEs. It is a practical alternative when you want a clear, inexpensive tool without too much complexity for issuing invoices and tracking income and expenses.
Revo is a Spanish hospitality POS with invoicing tied to daily sales. Its value isn't in being a complete accounting system, but in connecting receipts, tables, kitchen orders, payments and invoices within the restaurant's real operations.
Zindra is restaurant management software that helps centralise invoices, purchasing, expenses, suppliers, customers and operational reporting. It doesn't aim to replace a tax adviser or be the deepest accounting program, but it adds a lot of value when invoicing needs to connect with purchasing, inventory, recipe costing and profitability.
If you want a powerful general-purpose tool for invoicing and accounting, Holded is probably the most balanced option for many SMEs. Quipu fits very well when the goal is to keep invoices, expenses and taxes in order with your accountant. Sage 50 makes more sense if your administration is complex and you need accounting depth. For restaurants where the main problem lies in daily sales, Revo handles the POS and service-linked invoicing better. Zindra doesn't compete as pure accounting software: its role is to connect invoices, suppliers, purchasing and inventory with the restaurant's real profitability. The right decision is usually to combine POS, back office and accountant well, not to look for a miracle tool that does everything equally well.
Dig deeper into the key concepts behind this comparison.
Answers to the most common questions about this category.
If it issues invoices to businesses, self-employed professionals or public bodies, it needs to prepare for the applicable e-invoicing requirements. Even if most sales are receipts or simplified invoices, it is worth reviewing with your accountant how full invoices and sales records will be issued, stored and reported.
No. VeriFactu relates to invoicing systems and anti-fraud records; e-invoicing regulates the format and exchange of invoices between businesses and professionals. In practice both affect the software a restaurant uses, but it is best to treat them separately and confirm compliance with the vendor and your accountant.
It depends on the POS and your needs. A good POS can issue receipts and simplified invoices, and even full invoices. But if you need accounting, expenses, taxes, bank reconciliation or collaboration with your accountant, you will usually need an additional tool or a well-configured integration.
Ask whether the plan meets current Spanish regulations, how it handles corrective and simplified invoices, whether it exports data for your accountant, whether it integrates with your POS, whether it supports several sites and how much it costs to add users, documents or modules. The base price rarely tells the whole story.
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