POS Sales Reconciliation Template for Restaurants

It is the daily check that compares what the POS recorded as sold with what was actually received through each payment method: cash, card, bank transfer, vouchers, delivery platforms, prepaid bookings or room charges. It helps you catch discrepancies, payment mistakes, badly recorded voids and differences between the till, the bank and your reports.

A cash-up focuses mainly on counting cash and accounting for the physical till. Sales reconciliation is broader: it cross-checks POS sales, payments by channel, tips, comps, discounts, voids, delivery commissions and outstanding differences. The two templates work together, but they cover different controls.

Record the date, shift, person in charge, gross sales, discounts, voids, net sales, payments by method, tips, expenses paid from the till, cash counted, expected amount, difference and cause of the discrepancy. If you do delivery, add sales and commissions per platform so you don't confuse turnover with net receipts.

Yes. In cafés it helps you keep on top of small tickets, cash and shift changes. In hotels it lets you separate the restaurant, bar, room service and room charges. The template is editable, so you can add columns for outlets, departments, waiters, platforms or separate tills.

Ideally at the end of every day and, if you are busy, per shift as well. The sooner you check, the easier it is to find the receipt, card terminal, void or change error behind the discrepancy. Leaving it until the end of the week tends to turn a small adjustment into a slow investigation.