Quote for events like a professional and keep your margins under control. Free to download.
This template helps you solve it simply and professionally, without any complicated software.
Everything you need to start working in an organised way from today.
Free basic version
Every hospitality business is different. The template includes versions adapted to different types of venue.
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Go deeper into the ideas behind this template.
Answers to the most common questions about this template.
A complete quote should include: 1) food cost (the menu), 2) kitchen and front-of-house staff, 3) transport and logistics, 4) equipment hire (tableware, furniture, marquee), 5) decoration and flowers where relevant, 6) drinks and open bar, 7) extras (DJ, photography, event coordination). The template has a section for each line.
The template works it out for you: it adds up every cost, divides by the number of guests and applies the profit margin you set (usually between 25% and 40%). It also shows the cost breakdown per person, so you can see where every euro goes.
Typical gross margins in catering range from 30% to 45%, depending on the type of event and the competition. Weddings and premium events allow higher margins (40-50%), while corporate and contract catering usually works on 25-35%. The template lets you set the margin for each event.
Yes. The template includes a professional quote sheet with your company logo, a breakdown by item (without showing your internal costs), terms and conditions, payment terms and space for a signature. You can export it to PDF straight from Excel.
The template lets you prepare up to 3 menu options per quote (for example standard, premium and deluxe), each with its own cost and final price. The client can compare options and you know exactly what margin each one leaves you.
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